Bookkeeping & Infrastructure
- Automated invoice execution
- Bank and credit card reconciliations
- AP/AR management
- QuickBooks Online design and setup
Core Accounting
Institutional-Grade Accounting for Ambitious Startups.
From daily general ledger management to strategic CFO forecasting, we deploy clean, secure financial structures built to scale your business.
Certified QuickBooks ProAdvisor · Flat monthly pricing · No long-term contracts
Three columns of deep financial expertise
Advisory & Tax Strategy
- Financial reviews
- Internal controls
- Tax planning and filing
- Compliance oversight
Fractional CFO Services
- Cash flow modeling
- Budgeting
- Financial projections
What's included every month
Monthly bookkeeping
Transactions categorized, bank and card accounts reconciled, and the chart of accounts kept in a shape that actually reports well.
Monthly close
Accruals, prepaids, fixed assets, and intercompany entries handled on a fixed calendar so your numbers are final when you need them.
Financial statements & reporting
P&L, balance sheet, and cash-flow statement delivered with a written summary of what moved and why.
AP & AR management
Bills scheduled and paid on terms, invoices issued on time, and receivables followed up before they age past collectible.
Payroll
Multi-state payroll runs, tax deposits and filings, W-2s and 1099s, new-hire reporting, and benefits deductions.
Tax compliance
Quarterly estimates, entity and state filings, sales tax nexus tracking, and help responding to IRS and state notices.
Startup tax compliance
Delaware franchise tax, R&D credit coordination on a flat fee, equity and 83(b) recordkeeping, and investor-ready books.
Advisory on request
Budgets, forecasts, and unit economics when you need a finance function rather than just accurate history.
How the engagement actually works
You get a named senior accountant leading a dedicated team, a fixed close calendar, and a flat monthly fee scoped before we start. Questions inside your scope don't generate an invoice.
| Capability | Part-time bookkeeper | NEXACC |
|---|---|---|
| Coverage when someone is out | ||
| Senior review of every close | ||
| Multi-state payroll and sales tax expertise | ||
| Fixed monthly cost, no benefits or payroll tax | ||
| Automation configured by a certified ProAdvisor | ||
| Named lead accountant you can email directly |
Free review
Free Books Health Check
Give us read-only access to your accounting file and we'll send back a written review of what's wrong, what it's costing you, and what to fix first. Free, and the findings are yours regardless of what you decide.
- Reconciliation gaps
- Misclassified accounts
- Aging receivables
- Payroll tax exposure
Built for
- Companies from $500K to $50M in revenue
- Founders reporting to a board, lender, or investor
- Multi-entity and multi-location operators
- Businesses converting from cash to accrual
5 days
Average close cycle
99.4%
Reconciliation accuracy
0
Surprise year-end adjustments
How engagements work — Flat monthly retainer scaled to transaction volume, entity count, and reporting depth. Cleanup quoted once, up front.
The problems we solve
Books close weeks late, so decisions run on stale numbers.
A published close calendar with a five-business-day deadline, owner names, and status you can watch in real time.
Every accountant hands back a different number.
Documented close checklist, reconciliation evidence, and a locked prior period — the number stops moving after close.
Lender or investor asks for something and it takes two weeks.
A standing reporting pack (P&L, balance sheet, cash flow, KPI page, variance commentary) delivered monthly, ready to forward.
Revenue recognition and deferred items are guessed at.
ASC 606 revenue schedules, deferred revenue rollforwards, and prepaid/accrual schedules maintained every period.
Full scope of work
Monthly close
- Bank, credit card, loan, and merchant reconciliations
- Accrual, prepaid, deferred revenue, and fixed asset schedules
- Intercompany eliminations and multi-entity consolidation
- Balance sheet reconciliation binder with supporting evidence
Reporting
- Monthly management pack with variance commentary
- Departmental / location / provider P&L segmentation
- Budget vs. actual and rolling 12-month trend
- Lender covenant and DSCR tracking
Controls & cleanup
- Chart of accounts redesign and historical remap
- Prior-year cleanup and catch-up bookkeeping
- Cash-to-accrual conversion
- Audit and tax-preparer support schedules
Where the money comes back
Every engagement is scoped against a return: cost removed, margin recovered, cash pulled forward, or exposure closed.
Five-day close discipline
A close that lands on business day five instead of day twenty means pricing, hiring, and inventory decisions run on current numbers, not last quarter's guess. On a $10M business, a three-week lag in visibility routinely means one avoidable overspend cycle per quarter.
ASC 606 revenue recognition
Converting cash-basis or ad hoc revenue entries to proper recognition schedules stops overstated or understated period profit. A SaaS or services business misreading margin by even two points on $5M in revenue is misreading $100,000.
Reconciled balance sheet, monthly
Every account tied out monthly means stale AR, duplicate liabilities, and mispostings get caught in weeks, not at year-end audit. That is the difference between a $3,000 fix and a $30,000 restatement.
Board and lender-ready packages
Financials formatted for a lender covenant test or board review the first time avoid the back-and-forth that delays a draw or a raise. A two-week financing delay on a $2M facility carries real interest and opportunity cost.
What actually lands in your inbox
Closed financial statement package
MonthlyP&L, balance sheet, and cash flow statement delivered by business day five, formatted for internal use or external distribution to a board or lender.
Balance sheet reconciliation binder
MonthlyEvery balance sheet account tied to a supporting schedule or statement, so you or an auditor can trace any number back to its source in minutes.
Revenue recognition schedule
MonthlyASC 606-aligned schedule showing recognized versus deferred revenue by contract or customer, used to true up billing and forecast against actual performance.
Board or lender reporting deck
QuarterlyFinancials packaged with variance commentary and key metrics in the format your board deck or lender covenant test expects, ready to attach without reformatting.
Multi-entity consolidation report
MonthlyIntercompany eliminations and consolidated statements across entities, used for group-level tax planning, ownership reporting, and combined lender covenant compliance.
Year-end close and tax handoff package
One-time (week 1 of Q1)Finalized trial balance, depreciation schedule, and supporting workpapers packaged for your tax preparer, eliminating the January scramble to reconstruct the year.
What working with us feels like
Named accountant, not a queue
One accountant owns your file end to end and knows your chart of accounts, your entities, and your history. You are not re-explaining your business to a new rep every quarter.
48-hour question turnaround
Questions on a transaction, a variance, or a board question get answered within two business days, in writing, so you can move a decision forward without waiting on a callback.
Shared close calendar
A standing calendar shows exactly which day documents are due from you and which day financials land in your inbox, so close is a known date, not a surprise.
One-week onboarding, no downtime
Historical data migration, chart of accounts cleanup, and opening balance tie-out happen in the first week, so there is no gap month with no usable financials.
Benchmarked against the usual option
DimensionTypical optionWith NEXACC
- Close timingClose lands 15-25 days after month end, if at allClose lands on business day five, every month
- Revenue recognitionCash-basis entries treated as final numbersASC 606 schedules maintained monthly by contract
- Reconciliation cadenceReconciled once a year for tax prepEvery balance sheet account reconciled monthly
- Reporting formatRaw QuickBooks export, reformatted under deadline pressureBoard/lender-ready package delivered pre-formatted
- Multi-entity handlingEntities tracked in separate files, manually combinedConsolidated monthly with intercompany eliminations built in
Your first 90 days
- Week 1
Chart of accounts and opening balances
Historical books are reviewed, chart of accounts is standardized, and opening balances are tied to bank and loan statements before the first close cycle begins.
- Day 30
First five-day close delivered
First full monthly close is delivered by business day five, with a reconciliation binder attached, giving you a baseline for comparison going forward.
- Day 60
Revenue recognition schedule live
ASC 606 schedule is built and reconciled against billing records, so recognized revenue and deferred revenue are visible on the balance sheet.
- Day 90
Board-ready package and consolidation running
First quarterly board or lender package is delivered, and multi-entity consolidation, if applicable, is running as a standard monthly output.
Platforms included
Configuration, integration, and day-to-day administration are part of the fee — you are not billed to keep your own systems running.
- QuickBooks Online
- QuickBooks Enterprise
- Xero
- Bill.com
- Fathom
- Dext
- LiveFlow
- Excel/Google Sheets
The cost of leaving it alone
Board or lender loses confidence in numbers
A restated financial or a missed covenant deadline can trigger a covenant waiver process, added lender fees, or a stalled financing round.
Revenue recognized incorrectly for months
Overstated revenue inflates a valuation conversation that later corrects downward, damaging credibility with investors or a buyer during diligence.
Reconciliation errors compound quarter to quarter
Small mispostings left unreconciled accumulate into a year-end cleanup project that costs multiples of a monthly reconciliation fee.
How we run it
- 01
Diagnostic
We review your ledger, close file, and reporting to score accuracy and timeliness.
- 02
Rebuild
Chart of accounts, schedules, and reconciliations are corrected and documented.
- 03
Run
Close runs on the published calendar with a named accountant and reviewer.
- 04
Advise
Monthly review call translates the pack into decisions, not just statements.
Why clients choose us over the firm down the street
Five-day close, in writing
Most local firms promise 'by month end.' We commit to a date and report against it.
Reviewer on every file
Preparer plus independent reviewer — the model most small firms skip to save cost.
Advanced QuickBooks ProAdvisor
Certified across QuickBooks Online, Desktop, Enterprise, Payroll, and Enterprise Suite.
Flat monthly fee
No hourly meter, so asking a question never costs you money.
Answers
Accounting questions
Get books you can make decisions on.
Thirty minutes, a clear read on where your books stand, and a flat-rate proposal within two business days.
Book Your Free 30-Minute Consultation